Effective Date: December 28, 2022
If you have any questions about this Policy, please contact us at email@example.com.
To process your application, we ask you to provide Personal Data about yourself. You provide your information voluntarily, and you determine the extent of information you provide to Salsify. However, some information may be necessary to complete an evaluation of your application and without it our ability to consider you as a candidate may be limited. If you're successful in your application for a position at Salsify, we retain the information that you provide during the application process, and information about your application process, as part of your employee records.
The sources and type of information we may collect as part of your application or retain as part of your employee record depends on your role with us and may include the following sources and types of information:
We take care to limit access to your Personal Data to only those who need access to perform their tasks and duties, and to third parties who have a legitimate purpose for accessing it. We may disclose Personal Data about you with the following types of third parties in the following circumstances:
Salsify operates globally, which means personal data may be stored and processed in any country where we have facilities or in which we engage service providers, including where we have data centers. By using Salsify or providing personal data for any of the purposes stated above, you acknowledge that your personal data may be transferred to, or stored in the United States, or in other countries around the world as indicated above. Such countries may have data protection rules that are different from those of your country. In certain limited circumstances, courts, law enforcement agencies, regulatory agencies, or security authorities in those other countries may be entitled to access your personal data.
Salsify processes personal data in (i) any country where we have facilities, (ii) any country in which we engage service providers; or (iii) any country where events are held. Salsify will comply with applicable laws for any such international transfers as further described in this Policy.
We take security seriously and use appropriate technical and organizational security measures to safeguard your information. But we also encourage you to take care when disclosing Personal Data online and to use tools, such as endpoint security, Internet firewalls, anti-virus and anti-spyware software, and similar technologies to protect yourself online.
We'll retain your Personal Data for as long as required to comply with our legal obligations, resolve disputes, and to enforce our contractual agreements, or as necessary for our legitimate interests, such as to consider you for other current and future employment opportunities at Salsify, or will otherwise dispose of such information in accordance with our records retention policy.
As mentioned above, If you're successful in your application for a position at Salsify, we retain the information that you provide during the application process, and information about your application process, as part of your employee records.
If you are not successful, we may also retain your resume and application details to enable consideration for future opportunities at Salsify. If you do not want us to retain your information for consideration for other roles, or want us to update it, please contact firstname.lastname@example.org. Please note, however, that we may retain some information if required by law or as necessary to protect ourselves from legal claims.
You are responsible for the information you make available to Salsify, and you must ensure it is honest, truthful, accurate, and not misleading in any way. You must ensure that the information does not contain material that is obscene, defamatory, or infringing on any rights of any third party; does not contain malicious code; and is not otherwise legally actionable. Further, if you provide any information concerning any other person, such as individuals you provide as references ("referee"), you are responsible for providing any notices and obtaining any consents necessary for Salsify to collect and use that information as described in this Policy before you provide the referee's Personal Data to Salsify.
California residents have certain rights regarding their Personal Data. Subject to certain exceptions, if you are a California resident, you may request:
You also have the right not to be discriminated against (as provided for in California law) for exercising your rights.
Exceptions to Your Rights: There are certain exceptions to these above rights. For instance, we may retain your Personal Data if it is reasonably necessary for us or our service providers to provide a service that you have requested or to comply with law or to detect security incidents, protect against malicious, deceptive, fraudulent, or illegal activity or prosecute those responsible for that activity.
Exercising Your Rights: To exercise one of the rights above, you may contact us as provided below.
We will take reasonable steps to verify your identity before responding to a request. In doing so, we may ask you for verification information so that we can match at least two verification points with information we maintain in our files about you. If we are unable to verify you through this method, we shall have the right, but not the obligation, to request additional information from you.
California law places certain obligations on businesses that “sell” Personal Data to third parties or “share” Personal Data with third parties for “cross-context behavioral advertising” as those terms are defined under the CCPA. We do not “sell” or “share” the Personal Data covered by this Policy and have not done so in the twelve months prior to the effective date of this Policy.
Some Personal Data may be considered sensitive personal information under certain privacy laws, including the California Consumer Privacy Act (“CCPA”). Sensitive personal information may include, for example, government-issued identification number, information relating to a person's race or ethnic origin, political opinions or religious beliefs, physical or mental health or condition, sexual orientation, or trade union membership. It may include information about an individual's criminal offenses or convictions, as well as any other information deemed sensitive under applicable data protection laws.
Salsify does not request sensitive Personal Data in connection with recruiting and your application unless permitted or required by local law (for example, for equal opportunity monitoring or internal policies related to diversity and anti-discrimination). Where required by applicable data protection or privacy law, we will obtain your consent to our use of your sensitive Personal Data.
When Sensitive Personal Data is collected for the employment relationship between you and Salsify, we only collect such information for the purposes disclosed in this Notice, and not for any purposes for which California law provides a "right to limit" such use. Pursuant to the forgoing, we use such information only as necessary to conduct our employment relationship with you, in the following ways:
You may have legal rights under applicable law, including the General Data Protection Regulation (GDPR) applicable to EU residents' personal data or UK General Data Protection Regulation (UK GDPR) if you are a resident of the United Kingdom. This privacy notice describes how we collect and use personal information about you during and after your working relationship with us, in accordance with the GDPR and UK GDPR.
Our legal bases for processing your Personal Data, in the ways described in this Policy, include:
We will protect your personal information when it is transferred outside of the EEA by:
Information such as health information is subject to special protections. We may process such data where necessary to carry out our obligations or for the establishment, exercise or defense of a legal claim by us, or with your explicit consent, or for the exercising of our rights or your rights in the context of employment or social security law. For example, we may need to process information about your health to accommodate any special needs you have if you are selected for an interview.
Under certain circumstances, by law you have the right to:
Salsify will review and update this Policy periodically in response to changing legal, technical, and business developments. When we update this Policy, we will note the date of its most recent revision above. If we make material changes to this Policy, we may take appropriate measures to inform you in a manner that is consistent with the significance of the changes we make. We encourage you to review this Policy frequently for information on how Salsify is processing your information.
If you have any questions or concerns regarding this Policy or wish to exercise your privacy rights under applicable data protection laws, you may email us at email@example.com. You can also contact us by writing to this address:
Data Privacy Officer
101 Federal Street, Suite 2600
Boston, MA 02110